A student is enrolled for the next school year when the required contract, deposit, health forms, and Information Update are completed and submitted.
All references to student grade levels are for the upcoming school year.
SUBMITTING ENROLLMENT FORMS DURING COVID-19
Due to the impact of COVID-19 in our community, we understand that submitting the health forms that are required to complete the enrollment/re-enrollment process may present a scheduling challenge to some of you. We are doing our best to adapt and with your help, we want to make sure everyone will have their forms in for the start of school in August.
On April 9, the School emailed a letter to all families with students attending next year that specified what we are asking to be done. The points below reiterate what we ask as well as indicate the additions and changes to the enrollment processes described later on this page and elsewhere.
Complete and submit the Online Information and Medical Update form(s) no later than May 4. We ask that you please do so as soon as possible.
If you have yet to do so, contact your child’s health care provider and, as possible, schedule an exam. We recognize that some pediatric offices are not currently able to schedule appointments. Following contact with your provider, please complete and submit this Physical Exam Scheduling form for each of your children attending PCDS.
If you are not initially able to schedule an appointment, please submit the Physical Exam Scheduling form again once you’ve been successful in doing so.
Forms cannot be dropped off while the campus is closed. Completed forms can be scanned and uploaded using the new Enrollment Form Uploader (the preferred method), mailed to the school (attention: Health Center), or faxed to 602-381-5459. Please keep copies of any mailed forms.
Enrollment contracts will be available online on or after February 3 and are due soon after they are issued.
Contracts and deposits must be submitted in order to reserve your child(ren)’s space(s).
Please remember that PCDS remains committed to its families during difficult financial times. If you have concerns about affordability next year, please contact Kristie Berg, Director of Financial Aid, at firstname.lastname@example.org or ext. 2228 to discuss your family’s needs. Financial aid conversations are confidential.
Each year we ask that required biographical, medical, and emergency contact information be provided and/or updated. Forms are posted in early April or, after that, once contracts have been submitted. The Online Information and Medical Update is comprised of three forms:
Student Information Form(1 for each student)
Family Information Form(1 for each family)
Family Contacts Form(1 for each family)
Returning families are only asked to complete the Student Information Form. Family and contact information can be updated year-round in the Family Access Module within FamilyConnect.
Questions? Contact Eric Neufer, Information Resources Coordinator, at email@example.com or 602‑955‑8200 x 2234.
IMPORTANT: The Physical Examination Form requires a care provider signature.
All new and returning students to PCDS are required to have a physical exam each year performed after January 1 (after March 1 for Upper School athletes). All new students and students entering kindergarten and grade 6 are also required to attach a current immunization record, signed by the care provider. We also need updated immunization records for any students who have received immunizations over the past year.
Completed health forms can be scanned and uploaded using the new, preferred Enrollment Form Uploader, mailed to the school (attention: Health Center), dropped off at the Health Center or main administrative office, or faxed to 602-381-5459. Keep copies of any forms that are dropped off or mailed.
All incoming Upper School students (grades 9-12) who intend to participate in athletics must complete the following AIA (Arizona Interscholastic Association) and PCDS forms/programs in accordance with the stated requirements.
Completed Upper School athletic paper forms can be scanned and uploaded using the new, preferred Enrollment Form Uploader, mailed to the school (attention: Athletics Office), or dropped off at the PCDS Athletics Office or main administrative office. Keep copies of any forms that are dropped off or mailed.
Copies of birth certificates or passports can be scanned and uploaded using the new, preferred Enrollment Form Uploader, mailed to the school (attention: Health Center), dropped off at the Health Center or main administrative office, or faxed to 602-381-5459.
The county requires that families provide documentation of students' private school attendance by completing the Affidavit of Intent and if, moving from one private school to another, the School Withdrawal Form. Please mail completed documentation to the address provided on the forms.
Completed forms can be scanned and uploaded using the new, preferred Enrollment Form Uploader, mailed to the school (attention: Health Center), dropped off at the Health Center or main administrative office, or faxed to 602-381-5459. Keep copies of any forms that are dropped off or mailed.
Phoenix Country Day School endeavors to provide bus transportation to neighborhoods of families, depending upon the geographical location of the student’s residence and the availability of space. (Service is not available for Pre-Kindergarten or Kindergarten students.)
Whether through our various school-sponsored international trips, personal travels, or study away programs, we encourage students to gain a global perspective in all of their studies. To that end, there are a number of domestic and international opportunities that may arise for students who hope to continue their academic careers away from PCDS for a semester or full year.
PCDS will place a cap on the number of students, school-wide, who can be away from the school for up to a year and have their spaces guaranteed when they return—without paying tuition beyond the standard annual deposit. Specifically, four (4) students may enjoy this benefit at any one time, and will be granted this benefit on a first-come, first-served basis. Additional students may take time away from PCDS for travel, but their re-enrollment will not be guaranteed unless they pay full tuition (no fees) for the time they plan to be away.
Students who are planning to participate in a semester or full year away program must speak with the Head of their respective Division as well as the Director of Admissions prior to beginning the application process (typically in the fall or winter one year prior to attendance). This allows PCDS to help facilitate this process for the student and his/her family. This facilitation includes discussing a student’s academic progression and ensuring that the program the student wishes to attend is the best match for him/her. PCDS requires a student who plans to spend a semester away in the following academic year to confirm his/her participation in the selected program by January 31 of the academic year preceding the travel program. This confirmation must include a letter from the parents(s)/guardians(s) detailing the study away program, dates to be gone from PCDS, and any other pertinent program information. All study away requests are subject to approval by PCDS.
Please note that if a student receives financial aid or tuition remission from PCDS, his/her aid grant will be prorated and applied to the portion of the year he/she is on campus. No portion of the aid grant will be transferred to the study away program. Students interested in financial assistance for study away programs will need to apply through the specific program to cover the costs of their time away. Generally, the earlier you apply the more aid may be available.
If your child is applying to, or has been accepted into, a study away program for any portion of the subsequent school year, these specific enrollment procedures must be followed:
In February of the current school year, complete the re-enrollment contract with your deposit only for the year in which the student(s) will be studying away. This will secure their space at PCDS for the school term in which they return.
When your child returns from their study away program, we will need a copy of their academic records in order to verify that there have been no academic or disciplinary issues. As long as there are no re-enrollment concerns, we will be happy to welcome your child back to PCDS.
In February of the school year in which they are away, you will follow the same re-enrollment process, paying a new deposit and choosing a payment plan for the full tuition (including fees) for that upcoming grade.
Should you have questions, please contact your Division Head or Roz Abero, Director of Admissions & Assistant Head of School.
Information, including division specific details, summer reading lists, textbook purchasing instructions, and supply lists, are posted here as they become available. Posts are labeled with the divisions to which they apply.